How to Write the Minutes of the Board Meeting

The minutes of a board meeting are among the most important documents that a company can produce. The document is intended to accurately record the decisions made at a board of directors meeting, as well as any follow-up actions. To make this possible, the minutes must be written in an objective and neutral tone. While this may be difficult during a board meeting with a heated debate However, there are ways to ensure that the minutes convey the event without revealing any personal opinions or biases.

A basic outline should be included to assist anyone reading the minutes understand the events that transpired. This section may include details of the location of the meeting, as well as whether or not there were any remote attendees, as well as the name of the person who took the minutes. It’s also useful to record the start and end times of the meeting as well as the person who was present (and if the regular minute-taker wasn’t there or not present, who was filling in).

A second paragraph should be included to describe the main points of the meeting. This should typically include two main components that are administrative and substantive business. The first is routine items such as agenda approval minutes of the previous meeting, and a consensus schedule that saves meeting time by acknowledging items like committee reports.

The latter includes the discussion of a range of more substantial topics. It is crucial that minutes contain the results of the votes as well with the names of those who made and supported the motion. It’s also a good idea for the minute-taker’s record to aboutboardroom.com include any major arguments that took place during the discussion. However you shouldn’t go as deep as to pinpoint who spoke what. This could expose you to legal liability.

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